Q: How did you create the estimated projections in the action plan?

Using tools such as Google Keyword Planner , iSpionage , SpyFu , and SEMrush , we craft a keyword strategy. Next, we: Add the total monthly impressions of those keywords Divide that number by a standard 2% click-through rate Multiply that by the keywords’ average cost-per-click This will give you a total amount of monthly leads/sales and cost-per-lead/sale.

Question 1

How do you track phone calls (leads and sales)?

Accepted Answer

At Solutions 8 we use a tool called Call Tracking Metrics that records any calls that come in from your campaign. Then, we manually score every call as either a lead or not a lead. This score gets sent into the Google Ads campaign to ensure we're working with only the highest quality conversion data.

Tracking phone calls is incredibly important for accurate reporting. Any calls that come in from your campaign are recorded using a tool called Call Tracking Metrics.

Here’s how it works:

First, a lead calls from an ad extension or from your website.

When this happens, we can see some really useful data:

What page of your website the individual was on when they called
What keyword they used to land on your website
Which campaign generated that user

Then, a member of our team manually scores every call. After listening to the call recording, we manually import the quality conversations and the associated data into Google Ads.

Most agencies use a time threshold to determine lead quality (for example, any call over 45 seconds is automatically recorded as a conversion); however, we ensure lead quality manually, which makes for far superior data.

For more info, read our guest post "How to Track Your Phone Calls in Google Ads Using CallTrackingMetrics"

Question 2

How we organize and execute our client management process

Accepted Answer

Ever wonder what the team here at Solutions 8 does behind the scenes to get our clients the results they want?

Here’s a sneak peek:

Clear communication, detailed instructions, and exceptional collaboration.

More specifically, our whole process helps our team execute a million to-do lists without sacrificing quality and ad performance. We follow proven SOPs (Standard Operating Procedures) that never fail, giving our clients a delightful experience as soon as they get onboard.

The result? Deadlines are met, campaigns are well-optimized, and clients are satisfied. Here’s what the process looks like:

Ongoing Account Management

We always want to get the client updated about what’s going on in their account. The Ongoing Account Management is simply a list of things we do to keep their campaign in top performance. This is handled by the Client Manager (CM), Specialist, and Call Tracking Metrics (CTM) reviewer.

Weekly Check-ins

Our specialists see to it that they identify, capture, fix, and report all issues on a weekly basis. Here are some of the activities that they do achieve this:

Check & Optimize CPA & ROAS Bid vs Target

Our client manager (CM) makes sure that:

Budget is on track for the month. Whether that’s making incremental adjustments or totally increasing the budget to get more and better results, the client manager and specialist work together to make the data-driven decisions.

Client’s goals are reached. To maintain pulse on the campaign’s performance, the CM monitors and ensures that the campaign is getting the lowest possible cost per lead (CPL) for lead generation and a high return on ad spend (ROAS) for eCommerce. If at any point we’re not close to hitting the main metrics (CPL or ROAS), we figure out how to fix it by:

Looking at the total month’s spend and comparing it with the client’s budget. Depending on how long the account has been running for and the data gathered so far, we calculate the difference (total spend and budget) and make adjustments. We also look for other alternatives by;

Brainstorming with all the specialists during weekly meetings. Getting inputs from our veteran specialists help us bring results-oriented decisions.

CTM Review

Every time a lead calls from an ad extension or from the client’s website, we track it using a platform called Call Tracking Metrics. Our CTM Reviewer listens to every call to identify whether they’re good, bad, or low-quality leads, and manually scores each call. This process also helps us uncover any issues that might be negatively affecting conversion rates during the calls and gives us enough data that we can use to make improvements.

All call leads that we received in the previous month are imported into Google Ads and sent to the client.

Monthly Check-ins

After all the weekly check-ins, our specialists meticulously go through a detailed 14-point checklist to make sure that nothing slipped through the cracks and we’ve done everything we can to optimize the campaign. We send a detailed report to the client every month.

Schedule of Communications and Optimizations

Once the onboarding is complete, our client manager takes care of the client’s account–from campaign creation to scaling–and walks them through the next process in each phase of the campaign.

Weekly Check-Ins

When an account is new, the CM provides useful information– the things that they’ve been seeing, learning, and testing–on a weekly basis for the next three months. This helps the client understand what’s happening, why they’re happening, and what we’re doing about them.

Conversion Rate Optimization (CRO) Recommendations

The CM works with the specialist to perform a site-wide website audit to uncover what it needs based on it’s product/service, target customer, and the client’s goals. Inch by inch, the CM looks for details (even the smallest ones) that would greatly increase conversion rates–from the website design, call-to-action buttons, text size, to the titles, descriptions, and content of individual pages.

Bi-Monthly Updates

Every other month, the client receives insights about more growth opportunities in different areas:

This is done every other month because for new accounts, it usually takes at least 60-90 days to understand patterns and get solid, realistic data to use for the long run. That’s why the insights that we’re going to share aren’t based on “common tips and strategies” that anyone can find on the internet. Instead, they are personalized insights based on proven methods that we have improved over years of consistent success and from the optimization results we have made on the client’s account.

Question 3

Adding Solutions 8 to your Google Ads account

Accepted Answer

To begin, we’ll need you to send us your 10-digit Google Ads Customer ID. Please send this information directly to your Solutions 8 contact requesting this.

Here is a screenshot of where to look for the ID in your Google Ads Account:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/MpD6OKc9u8/resources/qshsy3lVaU/2020-10-07_2-55-46.jpg (2020-10-07_2-55-46.jpg)

We will send an email from our Google Ads Manager Account requesting that you grant us with access. This email will go to the email address that is connected to your Google Ads account.

The email will look like this:

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/MpD6OKc9u8/resources/0mjr8eByHz/account-access-email-1.jpg (account-access-email-1.jpg)

Please press "Accept Request"

From here, you will be prompted to log in to your Google Ads account.

Go to your Tools & Settings > Access and Security

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/MpD6OKc9u8/resources/7HfA7c6hQS/2020-10-07_2-42-35.jpg (2020-10-07_2-42-35.jpg)

In here, you'll see a pending invite from Solutions 8 - Google Partner

Hit Accept and we will get notified

After we receive access to your account, it typically takes us 3 to 4 business days to complete a full evaluation.

Should you choose to engage Solutions 8 for regular Google Ads management, we'll need to perform this process a second time in order to transfer your account access from our review account to our management account.

Question 4

How did you create the estimated projections in the action plan?

Accepted Answer

Using tools such as Google Keyword Planner, iSpionage, SpyFu, and SEMrush, we craft a keyword strategy.

Next, we:

Add the total monthly impressions of those keywords
Divide that number by a standard 2% click-through rate
Multiply that by the keywords’ average cost-per-click

This will give you a total amount of monthly leads/sales and cost-per-lead/sale.

Question 5

What does "Proven ROAS" mean?

Accepted Answer

A campaign that has proven ROAS means that it’s ROAS is or was at whatever number you need it to be at in order to make a profit.

For example, a 100% ROAS means you spend $1 on ads and get $1 back.

This is never a large enough number because the business will undoubtedly have other expenses beyond just ad spend, so this campaign has not proven it’s ROAS.

400% ROAS is a general rule of thumb for the minimum number you should be aiming for if the business doesn’t know it’s exact costs & you therefore can’t calculate an exact ROAS metric.

This is because 400% lets you break even if the business has a 25% profit margin. You get to make at least 4x your money back to break even. If you want to cover an agency fee, then they’ll have to get to 450% ish.

Find current ROAS: All conversion value / cost

Find minimum, break-even ROAS: If 60% profit margin, figure out how many times 60% goes into 100% (60/100 = 1.7). Then, add two zeros to turn that into a percent and you get 160% break-even ROAS.

***Pro tip: If you are an e-commerce company, set up a custom column in Google Ads to display ROAS in a % format (fyi, if you don’t set this column up, you can look at “conversion value/cost” column which gives you the same ROAS number but in decimal format).

Question 6

Can You Join Our Company Slack Channel?  (...Or Other Communication/Project Management Channels)

Accepted Answer

We take communication seriously. And that’s why we don’t join external client communication channels or project management applications (like Slack, Ryver, Asana, Basecamp, or TeamWork).

Here’s why:

1. Juggling channels is inefficient

Each of our client managers may work with dozens of clients at a time. So you can imagine that joining every client’s Slack channel would get a bit noisy; not to mention each client uses a different platform type, which would result in a lot of clutter.

2. We have rock-solid processes inside our own agency

From onboarding to account setup to ongoing management, our communication processes are about as efficient and streamlined as it gets.

We have automations and purposely-redundant methods in place to ensure each client account is managed with the sharpest eye.

Which brings us to our final point:

3. Limited access and workflow

Each client is assigned a powerhouse team dedicated to their account: a client manager, a specialist, a backup specialist, and two strategists.

To provide the best service, client managers frequently rope a specialist or strategist into conversations with the client.

However, if a client manager joins a client's external communication channel, it is nearly impossible to rope in those other team members—and it is similarly clunky to forward client information out to the rest of the team.

With our communication systems, we can move efficiently, tie automations to our emails, and allow access to our entire team.

We prioritize frequent and meaningful communication

We try to set clear expectations early on regarding our time and yours.

While adding your client manager to your internal Slack channel might seem like the best way to reach us, our policy to stick with internal communication processes actually results in more availability to speak with you and higher-quality communication.

As always, we’re happy to chat with you about any questions or concerns. Reach out anytime.

Question 7

When can I submit information about special offers we have?

Accepted Answer

It's best to let us know about 72 hours in advance.

For lead generation, it's very simple to update ad copy; but, for eCommerce, any special offers have to be approved by Google Merchant Center before they can be used. And approval typically takes about 2-3 days.

Question 8

What Can I Afford To Pay For A Lead From Paid Ads?

Accepted Answer

If you’ve been using Google Ads or other paid advertising platforms to generate leads, you probably noticed that among all of them, Google tends to have the highest cost per lead (CPL).

Why?

Because the conversion rates of those leads are usually higher. Google understands the intention of its users and uses their algorithm to actively seek out users who have shown an interest in your product—those who are ready to buy.

According to Unbounce, “50% of people arriving at a retailers site from paid ads are more likely to buy than those who came from an organic link.” Click-throughs from PPC results convert 1.5 times more than organic search results (Atomic Reach). Meaning, in terms of getting higher bottom-funnel conversions, PPC beats SEO.

To make sure you have a well-optimized PPC campaign that generates revenue, it’s crucial to gather conversion data first. Sure, it might take some time. But it’s one of the most important elements in building high-performing campaigns that give you a huge return for every dollar you spend in advertising.

Question 9

Why is there a discrepancy between Shopify & Google Ads?

Accepted Answer

When you're viewing your Shopify report called "sales from marketing" (not available with all levels of Shopify) to see the total revenue from Google Ads, you'll likely see a lower quantity than what Google Ads reports.

It's not unusual to have a 20-30% loss in conversion value when in Shopify's marketing report when compared with Google Ads.

The lost conversions can be attributed to two things:

Shopify uses UTM parameters, which are often dropped, whereas Google Ads uses a robust tracking algorithm.
Shopify removes conversion value from the reporting if the customer made a return, whereas Google Ads doesn't know about the return so it doesn't get removed from the dashboard.

Here's a video Kasim made on this topic -- Although the video talks about Google Analytics reports rather than Shopify reports, it's still the same phenomenon, because Google Analytics also uses UTM parameters:

Question 10

What is a Good Conversion Rate?

Accepted Answer

Across industries, the average landing page conversion rate was 2.35%, yet the top 25% are converting at 5.31% or higher. Ideally, you want to break into the top 10%.

Source: https://www.wordstream.com/blog/ws/2014/03/17/what-is-a-good-conversion-rate#:~:text=Conventional%20wisdom%20says%20that%20a,in%20the%20average%20performance%20bucket