Q: What is the best way to test my existing conversion action setups

The best way to check that a conversion action is working/set up: Login to Google Tag Manager (GTM) (https://tagmanager.google.com/?authuser=1#/home) and go to your account and enable the Preview Mode If you refresh (or access a webpage) after you've enabled the Preview Mode, on the bottom (or on the right side) of the webpage you'll be able to see GTM data (tags which fired and which didn't) Complete the contact form and you'll be redirected to the Thank You (TY) page. On the TY page, verify if the Google Ads Conversion tracking tag fired, If it did, everything is ok. Testing The Landing Page Used In The Ad - If you want to test the landing page URL, it’s best to Google the brand name and click on the ad. Yes, this will spend money (although the CPC for the branded campaigns is always super low), but it’s necessary because of parallel tracking. Parallel tracking is complex, but it has to do with the fact that there’s the actual URL and then there’s the version of the URL with UTM parameters added to it (if you set those up). Sometimes, the UTM “tracking template” version of the URL can work without the actual URL working...which is dangerous, because it might give you a false positive if you just click on an ad from inside the account.

Question 1

How we organize and execute our client management process

Accepted Answer

Ever wonder what the team here at Solutions 8 does behind the scenes to get our clients the results they want?

Here’s a sneak peek:

Clear communication, detailed instructions, and exceptional collaboration.

More specifically, our whole process helps our team execute a million to-do lists without sacrificing quality and ad performance. We follow proven SOPs (Standard Operating Procedures) that never fail, giving our clients a delightful experience as soon as they get onboard.

The result? Deadlines are met, campaigns are well-optimized, and clients are satisfied. Here’s what the process looks like:

Ongoing Account Management

We always want to get the client updated about what’s going on in their account. The Ongoing Account Management is simply a list of things we do to keep their campaign in top performance. This is handled by the Client Manager (CM), Specialist, and Call Tracking Metrics (CTM) reviewer.

Weekly Check-ins

Our specialists see to it that they identify, capture, fix, and report all issues on a weekly basis. Here are some of the activities that they do achieve this:

Check & Optimize CPA & ROAS Bid vs Target

Our client manager (CM) makes sure that:

Budget is on track for the month. Whether that’s making incremental adjustments or totally increasing the budget to get more and better results, the client manager and specialist work together to make the data-driven decisions.

Client’s goals are reached. To maintain pulse on the campaign’s performance, the CM monitors and ensures that the campaign is getting the lowest possible cost per lead (CPL) for lead generation and a high return on ad spend (ROAS) for eCommerce. If at any point we’re not close to hitting the main metrics (CPL or ROAS), we figure out how to fix it by:

Looking at the total month’s spend and comparing it with the client’s budget. Depending on how long the account has been running for and the data gathered so far, we calculate the difference (total spend and budget) and make adjustments. We also look for other alternatives by;

Brainstorming with all the specialists during weekly meetings. Getting inputs from our veteran specialists help us bring results-oriented decisions.

CTM Review

Every time a lead calls from an ad extension or from the client’s website, we track it using a platform called Call Tracking Metrics. Our CTM Reviewer listens to every call to identify whether they’re good, bad, or low-quality leads, and manually scores each call. This process also helps us uncover any issues that might be negatively affecting conversion rates during the calls and gives us enough data that we can use to make improvements.

All call leads that we received in the previous month are imported into Google Ads and sent to the client.

Monthly Check-ins

After all the weekly check-ins, our specialists meticulously go through a detailed 14-point checklist to make sure that nothing slipped through the cracks and we’ve done everything we can to optimize the campaign. We send a detailed report to the client every month.

Schedule of Communications and Optimizations

Once the onboarding is complete, our client manager takes care of the client’s account–from campaign creation to scaling–and walks them through the next process in each phase of the campaign.

Weekly Check-Ins

When an account is new, the CM provides useful information– the things that they’ve been seeing, learning, and testing–on a weekly basis for the next three months. This helps the client understand what’s happening, why they’re happening, and what we’re doing about them.

Conversion Rate Optimization (CRO) Recommendations

The CM works with the specialist to perform a site-wide website audit to uncover what it needs based on it’s product/service, target customer, and the client’s goals. Inch by inch, the CM looks for details (even the smallest ones) that would greatly increase conversion rates–from the website design, call-to-action buttons, text size, to the titles, descriptions, and content of individual pages.

Bi-Monthly Updates

Every other month, the client receives insights about more growth opportunities in different areas:

This is done every other month because for new accounts, it usually takes at least 60-90 days to understand patterns and get solid, realistic data to use for the long run. That’s why the insights that we’re going to share aren’t based on “common tips and strategies” that anyone can find on the internet. Instead, they are personalized insights based on proven methods that we have improved over years of consistent success and from the optimization results we have made on the client’s account.

Question 2

How Our Billing Works

Accepted Answer

Whether you’ve worked with an agency before or it’s your first time, understanding your contract can be confusing—especially when it comes to the billing process.

Fortunately, our billing is simple and straightforward. And in this article, we’ll show you how it works, help alleviate any confusion, and set expectations so you can manage your budget and payment a whole lot easier.

Getting started: What fees do I pay in the first month?

For all new accounts, we configure all settings and complete the account build based on the data you provide us. This is called a “campaign creation.”

Upon the effective date of the paid advertising management agreement, we’ll send the first invoice containing the campaign creation fee. This initial fee is billed one-time and only in your first month.

So, if the date of agreement is on July 8th, expect to receive invoice #1 on the same day.

How long does it take to launch my campaign?

It usually takes 10-12 business days for campaigns to go live. This includes the client’s completion of the onboarding process and providing proper access to accounts.

Now, it’s important to note that any delay in the onboarding could cause the campaign to be launched after the second invoice was scheduled to go out. And we’ll talk more about this in a second.

But before that, let’s jump to the next topic.

What fees do I pay for month #2?

Once the campaign is created and all set up, it’s time to manage and optimize.

This means we’ll do all the account optimizations needed to improve the performance of your account, including:

Bid management
Negative keyword implementation
Keyword expansion
Ad copy testing

And other relevant optimizations according to your optimization schedule based on your account’s ad budget.

This process is called “campaign management.”

One month after the effective date of agreement is signed, we’ll send out your second invoice–the monthly management fee plus the agreed percentage of the approved ad budget.

Learn more about why we charge an ad budget fee and why we bill according to the approved ad budget.

Moving on, the campaign management fee (also called “monthly management fee) is sent one month after the effective date you signed the agreement, but only if your campaigns were launched within the same month.

Going back to our example, if you signed the agreement on July 8th, then you’ll get the second invoice (monthly management fee) on August 8th.

But what if the onboarding was delayed and your campaigns were launched after August 8th?

Then you won’t receive any invoice until the day your campaigns are launched.

Say your campaigns were launched on August 10th. You’ll receive the second invoice (monthly management fee) on September 10th–one month after your campaigns went live.

From then on, expect to receive the future recurring monthly management fees every 10th of the month.

To help you visualize the billing timeline, we’ve created this infographic.

https://malcolm-en-gb.s3.eu-west-1.amazonaws.com/instances/MpD6OKc9u8/resources/hST1Lhi9hT/Paste%20%282021-06-25%2011-33-59%29.png (Paste (2021-06-25 11-33-59).png)

Want to know what it looks like with specific dates? No problem!

Here's an example of what the timeline looks like with exact dates.

Campaign is launched on-schedule (within month #1)

July 8 - Effective date the agreement is signed. Invoice #1 (campaign creation fee) is sent.

July 20 - Campaign goes LIVE.

August 8 - Monthly management fee is billed. Invoice #2 is sent.

September 8 - Monthly management fee is billed. Invoice #3 is sent.

Campaign launch is delayed (after month #1)

July 8 - Effective date the agreement is signed. Invoice #1 (campaign creation fee) is sent.

August 10 - Campaign goes LIVE.

September 10 - Monthly management fee is billed. Invoice #2 is sent.

October 10 - Monthly management fee is billed. Invoice #3 is sent.

And there you have it. If you want to know more about what happens in the back end within the first month, check out our post about how we organize and execute our client management process.

Question 3

Should I share budget between multiple campaigns?

Accepted Answer

Shared budgets are not ideal but they can be useful - In the beginning of a campaign launch, you might decide to put campaigns into a shared budget in order to help determine how to divide up the budget. You will be able to let the algorithm decide what to show based on how much demand (impressions) there is.

Question 4

How do I decide whether a campaign can spend more even when it doesn’t say “limited by budget”?

Accepted Answer

If you have extra ad spend to work with (or if you pause another campaign and need to allocate its budget), check out the impression share (IS) lost to see if an existing campaign can take on the new spend. If (IS) is lost due to budget OR due to rank, then it most likely can. This is due to the cyclical nature of bids:

Rank determines your ad’s position in the results.
Rank is affected by bid.
Bid is set based on what the business can afford (for example, [Max CPC] = [Break Even CPL] * [Conversion Rate]).
Higher Bid = Higher Ad Position = Better Website Visitors = Higher Conversion Rate (clicks to leads) = A Higher Bid can be afforded. So, you can sometimes raise the bid in the anticipation that the conversion rate will increase by guesstimating what it will increase to and “putting the cart before the horse.”
If NOT Smart Shopping campaign - you might temporarily switch the campaign to a manual CPC (with enhanced CPC enabled) bidding strategy if it was using an automated bidding strategy before, because the algorithm most likely isn’t intelligent enough to push the max bid in this way.
If Smart Shopping - it’s not possible to switch to manual, so here are some other options:
- Give it more budget in order to get it to increase the bid
- Before increasing the budget, make sure the product feed is optimized by including a lot of optional information that helps with rank. Be sure to optimize your feed during the eCommerce setup process.

Question 5

What if a campaign is not spending all of the budget?

Accepted Answer

Sometimes businesses would rather gain more impression share than hit a super high goal because the goal might be more profit than they really need and they want volume/scale.

For example, if you are targeting ROAS, then the campaign prioritizes that ROAS over spending all the budget, which means you’ve reached audience capacity and your options are either:

Find a new/wider audience with different keywords
Lower the bid strategy goal

Question 6

What impact does running PPC ads have on my brand?

Accepted Answer

Brand Recognition is a by-product of running advertising - Companies that run PPC ads consistently receive more organic, more post ad click calls, & more direct traffic as a result. In fact, Google even takes some data from PPC ads and factors it into Organic rankings (like time spent on page, click through rates, etc.) This is anecdotal, but there is always a correlation when you look at the amount of money spent on ads and compare that with organic traffic to the site. Take this into consideration when you are calculating the impact running PPC ads has on your business.

Question 7

How do you track phone calls (leads and sales)?

Accepted Answer

At Solutions 8 we use a tool called Call Tracking Metrics that records any calls that come in from your campaign. Then, we manually score every call as either a lead or not a lead. This score gets sent into the Google Ads campaign to ensure we're working with only the highest quality conversion data.

Tracking phone calls is incredibly important for accurate reporting. Any calls that come in from your campaign are recorded using a tool called Call Tracking Metrics.

Here’s how it works:

First, a lead calls from an ad extension or from your website.

When this happens, we can see some really useful data:

What page of your website the individual was on when they called
What keyword they used to land on your website
Which campaign generated that user

Then, a member of our team manually scores every call. After listening to the call recording, we manually import the quality conversations and the associated data into Google Ads.

Most agencies use a time threshold to determine lead quality (for example, any call over 45 seconds is automatically recorded as a conversion); however, we ensure lead quality manually, which makes for far superior data.

For more info, read our guest post "How to Track Your Phone Calls in Google Ads Using CallTrackingMetrics"

Question 8

How do I use landing pages?

Accepted Answer

It used to be standard practice to create a designated landing page that would “squeeze” people into a sale because it focuses on one product, there’s no menu, no distractions, no alternate buttons, etc.

This is not recommended because on average people view 2.8 pages before converting.

So, this means a new visitor who lands on the website’s product page, might also view other products or view the homepage or the contact us page before going back to their original landing page to purchase/convert.

Question 9

What is the best way to test my existing conversion action setups

Accepted Answer

The best way to check that a conversion action is working/set up:

Login to Google Tag Manager (GTM) (https://tagmanager.google.com/?authuser=1#/home) and go to your account and enable the Preview Mode
If you refresh (or access a webpage) after you've enabled the Preview Mode, on the bottom (or on the right side) of the webpage you'll be able to see GTM data (tags which fired and which didn't)
Complete the contact form and you'll be redirected to the Thank You (TY) page.
On the TY page, verify if the Google Ads Conversion tracking tag fired, If it did, everything is ok.

Testing The Landing Page Used In The Ad - If you want to test the landing page URL, it’s best to Google the brand name and click on the ad. Yes, this will spend money (although the CPC for the branded campaigns is always super low), but it’s necessary because of parallel tracking. Parallel tracking is complex, but it has to do with the fact that there’s the actual URL and then there’s the version of the URL with UTM parameters added to it (if you set those up). Sometimes, the UTM “tracking template” version of the URL can work without the actual URL working...which is dangerous, because it might give you a false positive if you just click on an ad from inside the account.

Question 10

How do I grow/scale quickly?

Accepted Answer

Trying to Scale/Grow Quickly - Training Video Here

Sometimes the ROAS will plateau, so you need to take a risk and apply more budget into the smart shopping campaign, turning off the “Target Roas goal” (this is an optional goal that lives inside the bidding strategy of “Maximize conversion value” inside of Smart Shopping Campaigns) temporarily in order to see if we can force the algorithm to “tap into” new audiences.